Akasaka International Law, Patent & Accounting Office.

Privacy Policy

Oct 19, 2018

We take privacy and confidentiality seriously. Our firm makes best efforts to comply with local and international privacy standards such as the EU General Data Protection Regulations. This Privacy Policy outlines how we collect, use, store and otherwise process personal information collected through our business operations.

This Privacy Policy applies to any:

  • – Visitors to our website regardless of the device used
  • – Persons who contact our firm for services
  • – Persons to whom we contact for products and services
  • – Persons who communicate with the firm and its members

We have no control over the collection and processing of personal information by third-parties and assume no responsibility for any misuse, negligence and damage to you however inflicted. 

Who We Are

Akasaka International Law Patent and Account Office is a Japanese law firm represented and operated by Shinji Sumida, registered attorney No. 30831 of the Tokyo Bar Association.

The following are our contact details for all privacy concerns and service enquiries.

Post: 5F Nishikan Honten Bldg 1-10, 1-chome, Kyobashi, Chuo-ku, Tokyo 104-0031, JAPAN.

Email: ailaw-info@ailaw.co.jp

Phone:  (81) 3 3548 2702

What Information We Collect and Our Legal Basis

In order for us to provide and monitor our services we may collect the following types of information from you directly or through our website analytics.

Basic Personal Information: name, gender address, phone number, email, family structure, work history, passport and other formal identification (Consent, legitimate interests, legal obligation)

Sensitive Information (when necessary): Sexual habits, sexual orientation, criminal record, health history, participation in trade unions, region, ethnicity (Consent, legitimate interests)

Financial Data: Bank account, payment card details (Consent, legitimate interests)

Services data: Payment record, purchase history between us and you (Consent, legitimate interests)

Technical Data: IP address, unique device identifier (UDID), cookies, web browsing history, access locality, device used.  We do not identify any individual person through this information. (Consent)

How We Collect Information

We collect information from you directly via web form, electronic means such as email, fax and telephone or in person. We also collect services data from our bank Mizuho Bank (https://www.mizuhobank.com/index.html) and also an online card payment system called Coiney (https://coiney.com/).

Our website uses Google Analytics to learn about our visitors in order to provide better services. No cookies is used to track your internet usage. ‘Cookies’ are small files that are kept on your computer when you visit websites and they store information such as your browsing record and setting preferences from your web browser. They do not have access to your personal files nor can they collect information on your computer. To learn more about cookies please refer to the following site (http://www.allaboutcookies.org/privacy-concerns/).  If our site utilize cookies, by continuing accessing our website, we assume that you accept the cookies being stored on your computer. You can chose to opt-out of cookies by utilising the following Google extension (https://tools.google.com/dlpage/gaoptout).

How We Use the Information Collected

We collect information to:

  • – Provide goods and services to you;
  • – Comply with legal obligations (eg. Prevention of fraud);
  • – Internal research and development purposes;
  • – Personalise our content and use experience;
  • – Communicate with you regarding events and marketing contents
  • – Meeting internal accounting requirements

How Do We Store and Safeguard Your Information

All information is stored on our server and physical files located on our office premise. Access is strictly on a need-to-know basis limited to employees of the firm. We utilise password protected internal file database. Any contractors that assist with our office maintenance are obligated under contract to keep confidentiality if they come into contact with personal information.   

How Long We Keep Your Information

Your contact information is kept indefinitely until you request us to remove your information. For legal matters with long term interests at stake, files are kept for as long as we deem appropriate. For general enquiries that do not result in any contractual relation with a third party, your file is generally kept for one year from the date of last contact.

Disposal is done through shredder machines and professional rubbish disposal companies that are experienced in disposing confidential information.

Sharing of Information

We do not transfer your information to any third party without your informed consent unless legally obligated to do so.

We share Personal Data with suppliers and service providers to enable such parties to perform functions on our behalf and under our instructions in order to carry out the purposes identified above.  These include: infrastructure and IT services providers, for example, the providers of our client intake system, our finance systems and our customer relationship management databases; third party consultants who provide us with support in respect of business analytics and marketing campaigns; and the providers of external venues where we host conferences and events. We require such parties by contract to provide reasonable security for Personal Data and to use and process such Personal Data on our behalf only.

Your Rights

You have the following rights regarding your personal information:

  • – access to your personal information;
  • – correction and deletion;
  • – withdrawal of consent (if processing data on condition of consent);
  • – data portability (meaning you have the right to reuse your information and move it);
  • – restriction and objection to processing; and
  • – lodging a complaint with the Information Commissioner’s Office.

Please contact us to discuss your request. In some circumstances, your rights may be limited if we are obligated under law to keep your information or if your request exposes personal data about another person.

You are welcome to contact us via the Contact Form to book a free 30-minute consultation.